Accounting & Purchasing Assistant

• Purchasing & Procurement: Prepare and track purchase orders, obtain vendor quotes, verify pricing and documentation, coordinate approvals and deliveries, communicate with vendors and branch locations, and maintain accurate asset and purchasing records.
• Accounts Receivable Support: Distribute customer invoices, upload invoices and supporting documents to customer billing portals, track submission status, and help resolve billing issues and discrepancies.
• Accounting & Administrative Support: Maintain spreadsheets, reports, and electronic records; perform data entry; research discrepancies; assist with reconciliations; and support daily departmental operations.
• Special Projects: Assist with reporting, audits, financial reviews, data analysis, and process improvement initiatives.

• High school diploma or equivalent.
• Strong organizational, administrative, and problem-solving skills.
• Proficiency in Microsoft Excel, including sorting, filtering, and basic formulas; familiarity with Outlook and other Microsoft Office applications.
• Excellent attention to detail, accuracy, and written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
• Willingness to learn new software, purchasing systems, and customer billing portals.
• Ability to follow procedures, accept feedback, take initiative, and maintain confidentiality.

• Experience in an administrative, clerical, office support, or purchasing role.
• Experience managing high volumes of emails, invoices, or business documentation.
• Experience coordinating with multiple departments, vendors, or locations.